INTRODUCTION
SCBF is a company limited by guarantee and a registered charity. It distributes funding for the benefit of the community of Strathnairn derived from four windfarms and a hydroelectric scheme.

Total income is expected to be approximately £300,000 in the financial year to August 2022.

The grant programme consists of both General and Individual grants. The General grants include funding to community groups and for community activities. Whereas Individuals grants include:
• Energy Efficiency Grants
• Renewable Technology Grants
• Hardship Grants
• Education Grants
• Other grants that may be created in the future

Grant decisions and other matters of business are made by the Board of volunteer Directors who meet once a month.
Until the end of February 2022 a secretariat service is provided by Foundation Scotland. The SCBF Board is now seeking an alternative provider of services to ensure a smooth handover by the current provider.

SERVICES REQUIRED
• Confidentiality is critical to the position as the SCBF reviews grant applications from members of the community and therefore their privacy must to respected at all times
• Grants (to organisations and individuals): Acknowledge and log applications; check the grant for completeness (and returning the application when not complete and guiding the applicant accordingly) prior to circulating to the Board; correspondence on queries raised by the Board; award notifications; initiate payments (bank transfers and cheque). Over time the aim will be to push for bank transfers only
• Delegated Grants (Currently limited to Individual Education Grants): Acknowledge and log applications; check documentation and eligibility; award letters; initiate payments (bank transfers and cheque)
• Board Meetings: Produce agenda (in consultation with the Chair); circulate papers; generate minutes (full and summary); execute and monitor follow up actions as required
• Finance: Maintain accounting records; reconcile the bank balance monthly; produce monthly report on expenditure plus spend against anticipated commitments; provide year end information and support files to the independent examiner
• Company: Updates to Companies House and OSCR records; annual returns; Annual General Meeting administration, membership records
• Website: Updates to the website (wordpress); upload minutes, update and upload grant forms etc
• Miscellaneous: Update documentation as required, development of policies, generate reports to windfarm funders, annual report, general correspondence, community consultation meetings
• Support to existing Directors and onboarding of new Directors
• Administrative support as required

SKILLS
• Financial skills to manage and report on the income and annual expenditure
• Good communication skills as dealing with groups and members of the community
• Self-starting and ability to work independently while still delivering on the job requirements
• Some knowledge of or ability to learn voluntary sector governance, including OSCR requirements, Companies House requirements, and good practice in the third sector. Training to be offered as required
• Ability to bring new ideas and improvements to the Board to effect positive impact on the community
• IT skills including website updating, spreadsheets and word processing. Training to be offered as required

It is anticipated that four days per month (or 1 full day per week) will be sufficient to provide the service. This reflects the time requirements to meet the work requirements and therefore working hours are completely flexible for the applicant. Included is the monthly Director’s meeting that currently takes place in the evenings over Zoom; and the Annual General Meeting which is normally a physical meeting with members. Work is home based with the possible exception of the monthly meetings that may on occasion be face to face.

The secretary will be contracted on a self-employed basis (or via an agency) at an agreed daily rate.
Expenses directly incurred in the delivery of services will be reimbursed.

APPLICATION
To apply for this position, please write to cosec@strathnairncbf.com
Please include:
• A covering letter which outlines your relevant experience
• The daily rate you would charge to provide the above services
• Your CV
The deadline for applications is 12 noon on Monday 10 January 2022.
If you have any queries about the role, please contact Bea Jefferson at cosec@strathnairncbf.com or 07554 695 152